KW Studio Seller Privacy Policy

Kingdoms Way Studio

Also operating as: KW Studio Digital Asset Marketplace

Website: https://kwstudio.org

Seller dashboard: https://dashboard.kwstudio.org

Effective Date: January 22, 2025

Last Updated: June 28, 2026

Business Information

Legal business name: Kingdoms Way Studio

Business ID / Y-tunnus: 3545373-9

Country of registration: Finland

Business address: Työpajankatu 17A, 00580 Helsinki, Finland

Website: https://kwstudio.org

Seller dashboard: https://dashboard.kwstudio.org

Privacy and legal contact: legal@kwstudio.org

Seller and business contact: marketing@kwstudio.org

General support: help@kwstudio.org

Phone: +358 44 503 2160

KW Studio is an independent Roblox asset marketplace. KW Studio is not affiliated with, endorsed by, sponsored by, or operated by Roblox Corporation.

1. Introduction

This Seller Privacy Policy explains how Kingdoms Way Studio, also operating as KW Studio Digital Asset Marketplace (“KW Studio”, “we”, “us”, or “our”), collects, uses, stores, protects, reviews, shares, and retains personal data connected to seller applications, seller verification, seller dashboard accounts, seller profiles, product submissions, product moderation, ownership proof, seller payouts, seller communication, seller support, product reports, refund reviews, chargebacks, buyer disputes, legal reports, and marketplace compliance.

This policy applies to seller applicants, approved sellers, marketplace vendors, creators, freelancers, sole traders, studios, business sellers, authorized resellers, seller representatives, and any person who applies for or uses KW Studio seller features or the KW Studio seller dashboard.

By applying to become a seller, using seller tools, submitting products, receiving marketplace sales, or continuing seller activity, you acknowledge that you have read this Seller Privacy Policy.

2. Data Controller

For seller personal data processed in connection with seller applications, seller dashboard access, seller verification, product submissions, marketplace moderation, seller support, legal reports, payout-related administration, seller relationship management, seller enforcement, and marketplace compliance, the data controller is:

Kingdoms Way Studio

Business ID / Y-tunnus: 3545373-9

Työpajankatu 17A, 00580 Helsinki, Finland

Website: https://kwstudio.org

Seller dashboard: https://dashboard.kwstudio.org

Privacy and legal contact: legal@kwstudio.org

Phone: +358 44 503 2160

Where third-party platforms such as Payhip, PayPal, Stripe, hosting providers, analytics providers, email providers, Discord, Roblox, Google services, or other external services process personal data for their own purposes, they may act as independent controllers or processors depending on the service and processing activity.

3. Related KW Studio Policies

This Seller Privacy Policy should be read together with KW Studio’s other marketplace, privacy, support, delivery, refund, license, and reporting policies.

Important KW Studio pages include:

1. Privacy Policy: https://kwstudio.org/privacy-policy
2. Seller Privacy Policy: https://kwstudio.org/seller-privacy-policy
3. Terms of Service: https://kwstudio.org/terms-of-use
4. Seller Terms: https://kwstudio.org/kw-studio-seller-terms
5. Digital Asset License: https://kwstudio.org/digital-asset-license
6. Digital Delivery Policy: https://kwstudio.org/digital-delivery-policy
7. Marketplace Rules: https://kwstudio.org/marketplace-rules
8. Refund Policy: https://kwstudio.org/refund-policy
9. Contact / Support Tickets: https://kwstudio.org/contact
10. Dispute Support: https://kwstudio.org/dispute
11. Report Product / DMCA: https://kwstudio.org/report-product-kw-studio
12. Cookie Policy: https://kwstudio.org/cookie-policy
13. Accessibility Statement: https://kwstudio.org/accessibility
14. Help and Wiki: https://kwstudio.org/kw-studio-help-wiki

If there is a conflict between this Seller Privacy Policy and a more specific dashboard notice, seller onboarding notice, legal notice, privacy notice, or written agreement, the more specific notice may apply to that specific processing activity unless mandatory law requires otherwise.

4. Seller Age Requirement

KW Studio seller accounts are intended only for sellers who are at least 18 years old.

This is required because seller activity may involve contracts, seller payouts, payment processor accounts, taxes, product licensing, legal responsibility, refund handling, ownership disputes, buyer support, and marketplace enforcement.

If a brand, studio, team, or development group includes members under 18, the official seller account holder, contracting party, payout recipient, and responsible representative must still be at least 18 years old.

KW Studio may request confirmation of age, legal capacity, payout eligibility, account authority, or seller authority where needed for seller verification, payment safety, legal compliance, or marketplace trust.

If KW Studio discovers that a seller account is controlled by a person under 18, KW Studio may restrict, suspend, remove, or transfer seller access where appropriate and lawful.

5. Scope of This Seller Privacy Policy

This Seller Privacy Policy applies to personal data processed in connection with:

1. Seller applications.
2. Seller dashboard accounts.
3. Seller login and access activity.
4. Seller identity, trader status, freelancer status, business status, or KYB review.
5. Store profiles and public seller profile information.
6. Product submissions.
7. Product files, images, descriptions, metadata, tags, and categories.
8. Ownership proof and licence proof.
9. Product moderation and manual review.
10. Seller support and communication.
11. Buyer complaints involving seller products.
12. Refund, cancellation, chargeback, and dispute reviews.
13. Product reports, DMCA notices, ownership disputes, unsafe-file reports, and seller counter-notices.
14. Payout-related administration.
15. Seller performance, trust level, priority status, and enforcement records.
16. Legal, accounting, tax, platform reporting, fraud prevention, and marketplace safety obligations.

This policy does not control the privacy practices of Payhip, PayPal, Stripe, Discord, Roblox, Google, YouTube, social media platforms, hosting providers acting independently, or other third-party services. Those services may have their own privacy policies.

6. Seller Data We May Collect

KW Studio collects seller data that is reasonably necessary to operate, verify, secure, moderate, improve, and enforce the marketplace.

Depending on seller activity, KW Studio may collect the categories of data described below.

6.1 Seller Account and Dashboard Data

We may collect:

1. Seller account ID.
2. Name.
3. Email address.
4. Login email.
5. Seller dashboard account status.
6. Account type, trust level, priority level, internal seller category, or seller review status.
7. Account creation date.
8. Account update date.
9. Last login date.
10. Dashboard access status.
11. Seller approval, rejection, restriction, suspension, or termination status.
12. Internal notes related to seller account review or dashboard access.

We use this data to create seller accounts, identify sellers, manage dashboard access, review applications, provide seller support, enforce seller rules, and maintain marketplace records.

6.2 Seller Identity, Trader Status, and KYB Data

KW Studio may collect seller verification and business information where needed for marketplace trust, legal compliance, payout safety, product accountability, tax or business review, seller traceability, or marketplace reporting.

This may include:

1. Full legal name.
2. Store name, studio name, brand name, or business name.
3. Email address.
4. Phone number.
5. Country or region.
6. Business address, where applicable.
7. Business ID, company registration number, VAT number, tax number, or equivalent identifier, where applicable.
8. Payment account details or payment platform information.
9. Trader, private individual, freelancer, self-employed creator, business, studio, authorized reseller, or agent status.
10. Confirmation that the seller is at least 18 years old.
11. Confirmation that the seller is legally able to sell digital products.
12. Self-certification that products comply with applicable law, Roblox rules, KW Studio rules, and intellectual property requirements.
13. Information explaining whether the seller is legally required to have a business registration in their country.
14. KYB or enhanced verification records where applicable.
15. Any other information reasonably required to verify seller status, seller legality, marketplace trust, payout eligibility, tax reporting, seller reporting, or product accountability.

KW Studio may request additional verification where a seller appears to operate commercially, reaches meaningful sales volume, receives repeated buyer complaints, is involved in legal or ownership disputes, creates payment risk, creates tax or business uncertainty, or otherwise requires enhanced review.

A seller may be able to show that they are a freelancer, self-employed creator, sole trader, private creator, or otherwise legally permitted to sell without a registered business in their country. KW Studio may consider that explanation together with seller activity, payment setup, applicable law, seller country, marketplace risk, and payout status.

6.3 Seller Brand and Public Profile Data

We may collect seller profile information such as:

1. Seller brand name.
2. Store name.
3. Seller profile description or biography.
4. Seller tags.
5. Store logo or profile image.
6. Roblox profile link, Roblox group link, or Roblox game link if added.
7. Discord server link or Discord contact details if added.
8. Twitter/X link if added.
9. LinkedIn link if added.
10. TikTok link if added.
11. YouTube link if added.
12. Instagram link if added.
13. Facebook link if added.
14. Website or portfolio link if added.
15. Other public links voluntarily submitted by the seller.

Some seller profile information may be displayed publicly on KW Studio product pages, seller profile cards, seller pages, marketplace listings, category pages, search results, promotional pages, or other marketplace areas.

Sellers should not submit private personal information in public seller profile fields unless they are comfortable with that information being visible to buyers and website visitors.

6.4 Product Submission and Product Data

When sellers submit products or update product listings, KW Studio may collect:

1. Product titles.
2. Product descriptions.
3. Product files or download links.
4. Product images, thumbnails, previews, and media.
5. Product categories and tags.
6. Product prices.
7. Product update history.
8. Setup instructions.
9. Compatibility notes.
10. Product licence notes.
11. Product support notes.
12. Product metadata.
13. Product status, approval status, review status, or moderation status.
14. Product page edits or requested corrections.
15. Seller-provided product claims.

Some product data is public because it forms part of the product page or marketplace listing.

6.5 Product Ownership Proof and Verification Data

When reviewing seller applications, product submissions, reports, disputes, or ownership concerns, KW Studio may collect ownership and verification materials such as:

1. Development screenshots.
2. Videos showing product creation or product use.
3. Roblox Studio project evidence.
4. Roblox profile links.
5. Roblox group links.
6. Roblox game links.
7. Mesh IDs, model IDs, asset references, or related identifiers.
8. Source files or project context.
9. Blender, Figma, Photoshop, Roblox Studio, code, or other source materials where relevant.
10. Licence documents.
11. Resale licence proof.
12. Commission agreement proof.
13. Permission from the original creator or rights holder.
14. Purchase records from a lawful source.
15. Development process documentation.
16. Work-in-progress evidence.
17. Git, version history, timestamps, or other development trail evidence.
18. Internal product review notes.
19. Moderation decisions.

KW Studio uses this data to verify product legitimacy, reduce stolen or unauthorized assets, handle reports, protect buyers, resolve disputes, and maintain marketplace trust.

Ownership proof and internal review materials are generally not public, but they may be used or disclosed where necessary for legal review, dispute handling, report investigation, payment processor requests, authority requests, marketplace safety, or enforcement.

6.6 Payout, Payhip, and Payment-Related Data

KW Studio may collect payout-related information needed to connect seller activity with marketplace payout, delivery, refund, tax, accounting, and reporting workflows.

This may include:

1. Payhip email.
2. Seller payout email.
3. Seller payment setup status.
4. Seller payout configuration information.
5. Payment account references.
6. Product ownership or seller payment references.
7. Seller communication about payout setup.
8. Payment-related support messages.
9. Marketplace fee or commission records.
10. Refund, chargeback, or dispute metadata related to seller products.
11. Payout issue records.
12. Payment reversal, negative balance, or seller refund liability information where relevant.
13. Tax, platform reporting, or DAC7-related information where applicable.

KW Studio uses this data to connect seller listings, seller payout flows, marketplace records, product administration, refund review, payment support, seller communication, accounting, tax reporting, and seller reporting obligations.

KW Studio does not intentionally collect full card details through the seller dashboard. Payment processing and checkout may be handled by third-party providers such as Payhip, PayPal, Stripe, banks, card networks, or other payment providers depending on the marketplace flow.

6.7 Login, IP, Security, and Technical Data

When sellers use the dashboard or marketplace seller features, we may collect technical and security-related data such as:

1. Last login date and time.
2. Last used IP address.
3. Device, browser, or session information where available.
4. Security logs.
5. Error logs.
6. Dashboard activity logs.
7. Product submission timestamps.
8. Suspicious login indicators.
9. VPN, proxy, spam, abuse, bot, scraping, or fraud-related signals where relevant.
10. Failed login attempts.
11. Account access events.
12. Dashboard permission changes.
13. File upload or product activity logs where available.

This data is used to protect seller accounts, detect abuse, prevent fake or suspicious applications, investigate unauthorized access, enforce marketplace rules, review VPN or proxy-related risk signals, and maintain dashboard security.

KW Studio does not use IP addresses to publicly identify sellers.

6.8 Seller Application and Review Data

When reviewing seller applications or seller access, KW Studio may collect and process information such as:

1. Application answers.
2. Seller experience.
3. Roblox development background.
4. Portfolio information.
5. Public footprint or public profile information.
6. Submitted social links.
7. Communication history.
8. Internal review notes.
9. Seller risk level.
10. Seller priority level.
11. Reasons for approval, rejection, suspension, restriction, stricter review, or termination.
12. Product examples.
13. Ownership confidence indicators.
14. Previous marketplace activity where lawfully reviewed.
15. Seller conduct or support history.

This data is used to decide whether a seller may access the dashboard, whether a seller requires additional review, whether products should receive stricter moderation, and whether the seller can continue using marketplace tools.

6.9 Support, Communication, and Legal Report Data

If a seller contacts KW Studio, responds to a buyer issue, receives a report, becomes involved in a dispute, or participates in moderation review, we may collect:

1. Emails and support messages.
2. Seller replies.
3. Buyer complaints or support tickets involving the seller.
4. Product report details.
5. DMCA or copyright claim information.
6. Ownership dispute materials.
7. Refund, cancellation, or chargeback-related communication.
8. Dispute support records.
9. Moderation communication.
10. Legal correspondence.
11. Internal case notes.
12. Evidence submitted by sellers, buyers, rights holders, or other relevant parties.
13. Report outcomes and enforcement history.

This data is used to respond to support requests, investigate reports, resolve disputes, enforce seller rules, review refunds, protect buyers, and protect marketplace integrity.

6.10 Public and External Information Used for Review

For seller verification, product moderation, legal compliance, fraud prevention, or marketplace safety, KW Studio may review publicly available or voluntarily submitted information, such as:

1. Public Roblox profiles, groups, games, marketplace items, or creator pages.
2. Public portfolio links.
3. Public social media or professional profiles submitted by the seller.
4. Public Discord or community reputation signals where relevant and lawful.
5. Public reports, claims, or evidence related to asset ownership or marketplace abuse.
6. Public web search results connected to a seller identity, brand, product, or ownership claim.

KW Studio does not use this information to make fully automated legal decisions. Human review may be used for trust, safety, seller approval, product moderation, ownership checks, and enforcement.

7. Information We Do Not Intentionally Collect

KW Studio does not intentionally collect:

1. Full payment card numbers.
2. Roblox account passwords.
3. PayPal, Payhip, Roblox, Discord, or email passwords.
4. Private Roblox account credentials.
5. Private keys.
6. Payment card security codes.
7. Unrelated government ID documents.
8. Special category data such as health information, religious beliefs, political opinions, biometric data, trade union membership, or similar sensitive categories unless legally necessary and specifically requested for a valid reason.
9. Children’s sensitive personal data.

Government ID documents may be requested only in rare legal, dispute, fraud, payment, seller verification, KYB, or compliance situations where appropriate.

Sellers should not send unnecessary sensitive personal data to KW Studio.

8. Why We Use Seller Data

KW Studio uses seller personal data for the following purposes:

1. To receive and review seller applications.
2. To create and manage seller dashboard accounts.
3. To confirm that sellers are at least 18 years old.
4. To verify seller identity signals and seller legitimacy.
5. To review trader status, private seller status, freelancer status, business status, or KYB information where needed.
6. To provide seller dashboard access.
7. To create and display seller profile information.
8. To publish and manage seller products.
9. To review ownership proof and product quality.
10. To prevent copied, stolen, leaked, misleading, unsafe, malicious, or unauthorized products.
11. To connect sellers with payout and delivery workflows.
12. To communicate with sellers about account, product, payout, support, refund, moderation, or legal issues.
13. To provide buyer support involving seller products.
14. To investigate reports, disputes, chargebacks, copyright claims, ownership concerns, unsafe-file reports, or DMCA notices.
15. To detect abuse, spam, fake accounts, suspicious login activity, unauthorized access, or platform misuse.
16. To enforce the Terms of Service, Seller Terms, Digital Asset License, Marketplace Rules, and other marketplace rules.
17. To comply with legal, accounting, tax, consumer protection, payment, marketplace, platform reporting, and recordkeeping obligations.
18. To improve marketplace trust, seller quality, product organization, buyer safety, and platform security.
19. To decide seller trust level, priority status, eligibility for promotion, or stricter review where applicable.
20. To establish, exercise, or defend legal claims.

9. Legal Bases for Processing Seller Data

Depending on the situation, KW Studio may process seller personal data based on one or more of the following legal bases.

9.1 Contract

We process seller data where necessary to review seller applications, provide seller dashboard access, manage seller accounts, review product submissions, publish seller products, handle seller support, manage the seller relationship, administer marketplace terms, and provide seller-requested services.

9.2 Legitimate Interests

We process seller data where necessary for legitimate marketplace interests, such as:

1. Preventing fraud.
2. Reviewing seller quality.
3. Protecting buyers.
4. Detecting suspicious activity.
5. Securing the dashboard.
6. Enforcing seller rules.
7. Investigating reports.
8. Improving product trust.
9. Preventing stolen, leaked, unsafe, or unauthorized products.
10. Managing marketplace risk.
11. Maintaining buyer trust.
12. Handling seller support and product moderation.
13. Reviewing trader status, freelancer status, or marketplace-scale activity where relevant.
14. Preserving marketplace integrity.
15. Preventing chargeback abuse, refund abuse, ban evasion, scraping, and file leaking.

We balance these interests against seller privacy rights and do not process seller data in a way that overrides fundamental rights and freedoms.

9.3 Legal Obligation

We may process and retain certain seller data where necessary to comply with legal duties, accounting obligations, tax records, platform reporting obligations, consumer protection rules, payment obligations, dispute handling, copyright claims, law enforcement requests, regulatory obligations, or marketplace-related legal requirements.

9.4 Consent

Where required, we may rely on consent for optional processing, such as optional public profile fields, optional seller-provided links, optional marketing communication, optional promotional participation, optional cookie categories, or optional public seller contact details.

Sellers may withdraw consent where processing is based on consent, but withdrawal does not affect processing already carried out before withdrawal and may not affect processing required for contract, legal obligation, legitimate interests, or legal claims.

9.5 Legal Claims

We may process and retain seller data where necessary to establish, exercise, or defend legal claims, including intellectual property disputes, DMCA notices, product reports, unsafe-file reports, chargebacks, payment disputes, refund disputes, seller enforcement, ownership reviews, fraud reports, or abuse investigations.

10. Public Seller Information

Some seller data is intended to be public.

Public seller data may include:

1. Store name.
2. Seller brand name.
3. Seller description or biography.
4. Seller tags.
5. Store logo or profile image.
6. Public social media links.
7. Public Discord links or contact information voluntarily provided by the seller.
8. Roblox group, Roblox profile, or Roblox game links voluntarily provided by the seller.
9. Seller contact information voluntarily provided for buyer support.
10. Product listings.
11. Product descriptions.
12. Product images and previews.
13. Seller products, categories, tags, and marketplace activity.
14. Seller badges, trust labels, priority labels, or verification labels where KW Studio uses them.
15. Seller type or trader/business information where legally required or appropriate for buyer transparency.

This public information may appear on KW Studio product pages, seller cards, seller pages, search results, category pages, marketplace sections, promotional pages, emails, social posts, or advertising materials.

Sellers are responsible for ensuring that public seller profile fields do not include private personal information, confidential information, third-party personal data, misleading identity claims, unauthorized logos, unauthorized brand names, or unlawful content.

11. Private Seller Information

KW Studio does not generally display the following private seller information publicly:

1. Full legal name, unless required or voluntarily displayed.
2. Private phone number, unless voluntarily provided for public display or legally required.
3. Private email address, unless voluntarily provided for public display or seller support.
4. Private home address, unless legally required or voluntarily provided for public business display.
5. Payment account details.
6. Private tax information.
7. Internal KYB records.
8. Internal seller risk notes.
9. Internal moderation notes.
10. Private ownership proof.
11. Private legal records.
12. Private support case notes.

However, private seller information may be used or disclosed where necessary for legal compliance, payment processing, consumer protection, product reports, dispute handling, rights-holder claims, authority requests, payment processor requests, marketplace safety, buyer protection, or enforcement.

12. Seller Email and Buyer Contact

KW Studio may use seller email addresses for account management, dashboard login, seller support, payout setup, product review, moderation, refund review, legal communication, and policy updates.

Seller contact details may be shown to buyers only where the seller has provided information intended for buyer contact, where marketplace functionality displays seller support routes, or where legal requirements make buyer-facing trader information necessary.

Sellers should use business contact information where possible instead of private personal email addresses.

Sellers must not misuse buyer data received through Payhip, marketplace tools, product support, or KW Studio communications.

13. Seller Identity and Consumer Transparency

KW Studio has a legal and marketplace interest in identifying sellers and helping buyers understand who they are buying from.

KW Studio may display seller store information, product information, seller contact routes, seller type, trader status, business information, or other seller transparency details where necessary or appropriate for consumer trust, product support, legal compliance, DSA-style marketplace transparency, or marketplace safety.

KW Studio may also collect and verify information that is not publicly displayed, including legal name, business information, payment account information, freelancer status, trader status, tax identifiers, and ownership proof.

If KW Studio determines that public seller information is misleading, incomplete, legally risky, or inconsistent with the seller’s actual status, KW Studio may request correction, restrict product visibility, require further verification, or suspend seller activity.

14. Product Files, Safety Review, and Hidden Data

Sellers are responsible for ensuring that product files do not contain hidden personal data, private credentials, API keys, private links, internal notes, buyer data, confidential information, or unauthorized third-party personal data.

KW Studio may review product files or request product proof where necessary for product moderation, safety checks, ownership review, unsafe-file reports, buyer support, or legal compliance.

Product file review may involve checking for:

1. Backdoors.
2. Hidden admin access.
3. Remote code abuse.
4. Unauthorized data collection.
5. Token theft, account theft, or phishing.
6. Obfuscated malicious logic.
7. Forced off-platform redirects.
8. Hidden payment prompts.
9. Roblox password collection.
10. Exploit loaders.
11. Systems designed to bypass Roblox security.
12. Unclear third-party dependencies.
13. Malicious Discord or webhook logging.
14. Private information accidentally included in files.
15. Confidential notes or credentials accidentally included in files.

KW Studio may remove, restrict, or delay products where safety or privacy risks are identified.

15. IP Addresses, Login Records, and Security Logs

KW Studio may collect IP addresses, login timestamps, dashboard activity logs, device information, browser information, session records, security events, and related technical data to protect the seller dashboard and marketplace.

This data may be used to:

1. Detect suspicious seller applications.
2. Identify account abuse.
3. Prevent spam or fake accounts.
4. Investigate unauthorized access.
5. Review VPN or proxy-related risk signals.
6. Protect buyers and sellers.
7. Enforce marketplace rules.
8. Support security investigations.
9. Prevent banned sellers from evading restrictions.
10. Detect scraping, automation, or dashboard misuse.

KW Studio does not use IP addresses to publicly identify sellers.

16. VPNs, Proxies, and Suspicious Access

Use of a VPN, proxy, anonymizer, privacy tool, or similar technology is not automatically prohibited.

However, KW Studio may restrict or review access where such tools are connected to suspicious seller applications, seller dashboard activity, product submissions, support abuse, suspicious orders, ban evasion, identity uncertainty, fraud, leaking, scraping, or other marketplace risk.

KW Studio may apply additional verification, temporary restrictions, seller suspension, product review delays, refusal of seller access, or other enforcement measures where activity creates a security, fraud, legal, payment, or trust risk.

17. Seller Reporting, DAC7, Tax, and Accounting Data

Where applicable, KW Studio may collect, verify, retain, and report seller information for tax, accounting, DAC7, platform reporting, payment, fraud prevention, legal, or marketplace compliance purposes.

This may include:

1. Seller legal name.
2. Seller business name.
3. Seller address.
4. Country of residence or establishment.
5. Tax identification number.
6. VAT number, business ID, or registration number where applicable.
7. Date of birth where legally required.
8. Payment account information or payout identifiers.
9. Seller revenue.
10. Seller fees.
11. Seller refunds.
12. Seller chargebacks or reversals.
13. Net seller amounts.
14. Product transaction records.
15. Any other information required for platform reporting, tax, accounting, legal, or payment compliance.

Sellers must provide accurate seller reporting information when requested. If required seller information is missing, incomplete, false, or unverifiable, KW Studio may restrict seller access, product visibility, payouts where legally and technically available, or seller participation.

18. Sharing Seller Data

KW Studio does not sell seller personal data to advertisers.

KW Studio may share seller data only where necessary and lawful.

18.1 Marketplace Administrators and Moderation Team

Seller data may be shared internally with KW Studio marketplace administrators, moderation team members, support team members, legal reviewers, or business team members who need access for seller review, product review, support, legal compliance, enforcement, or marketplace operation.

18.2 Technical Service Providers

Seller data may be processed by technical service providers who help host, maintain, secure, monitor, or support the website, seller dashboard, files, forms, email systems, analytics, databases, support tools, and marketplace operations.

18.3 Payment, Checkout, and Delivery Providers

Seller data may be shared with or processed through payment, checkout, and delivery providers such as Payhip, PayPal, Stripe, banks, card networks, or other payment services where relevant to seller payouts, order processing, refunds, chargebacks, tax, fraud review, or digital delivery.

These providers may process data under their own terms and privacy policies.

18.4 Buyers

Seller profile information, seller contact routes, product information, product support details, and other public or buyer-relevant seller information may be shown to buyers where necessary for product support, buyer transparency, order fulfillment, consumer information, or marketplace trust.

Private seller information is not generally shared with buyers unless legally required, necessary for a dispute, required for buyer transparency, voluntarily provided by the seller, or otherwise appropriate under marketplace rules and applicable law.

18.5 Rights Holders, Reporters, and Counter-Notice Parties

Where a product report, DMCA notice, copyright claim, ownership dispute, unsafe-file report, seller counter-notice, or legal complaint is submitted, KW Studio may share relevant information with affected parties where necessary and lawful.

This may include sharing certain report details with the seller, sharing seller counter-notice information with the original claimant, sharing evidence with legal advisers, or sharing relevant information with service providers or payment processors where needed to investigate or resolve the matter.

18.6 Legal, Regulatory, and Safety Recipients

KW Studio may disclose seller data where necessary to:

1. Comply with law, court orders, legal process, or regulatory requirements.
2. Respond to law enforcement or public authorities.
3. Handle DMCA notices, copyright claims, ownership disputes, unsafe-file reports, fraud reports, abuse reports, chargebacks, or legal claims.
4. Protect the rights, safety, property, or integrity of KW Studio, buyers, sellers, rights holders, payment systems, or third parties.
5. Enforce Terms of Service, Seller Terms, Digital Asset License, Marketplace Rules, or other policies.
6. Communicate with legal advisers, accountants, auditors, or professional service providers.

18.7 Business Transfers

If KW Studio is reorganized, transferred, sold, merged, or restructured, seller data may be transferred as part of that transaction, subject to appropriate safeguards and applicable law.

19. Third-Party Services

The seller dashboard and marketplace may rely on third-party services for hosting, database storage, email delivery, security, analytics, payment processing, file delivery, communication, support, and moderation workflows.

Third-party services may process data according to their own privacy policies and agreements.

Sellers should review the privacy policies and terms of Payhip, PayPal, Stripe, Roblox, Discord, and any other services they choose to connect, reference, or link through their public seller profile.

KW Studio is not responsible for the independent privacy practices of third-party websites or platforms.

20. Cookies, Analytics, and Seller Dashboard Technologies

KW Studio and the seller dashboard may use cookies, scripts, local storage, analytics tools, security tools, and similar technologies for seller dashboard login, session management, security, fraud prevention, dashboard performance, account access, support tools, and marketplace analytics.

Some cookies or similar technologies may be essential for dashboard login and security. Optional analytics or marketing cookies may require consent where applicable.

Cookie information for the main KW Studio website is available at:

https://kwstudio.org/cookie-policy

Where the seller dashboard uses separate cookies, analytics, security tools, or dashboard-specific technologies, additional dashboard notices or provider terms may apply.

21. International Data Transfers

Seller data may be processed or stored in countries outside the seller’s own country, including outside the European Economic Area, depending on the services used for hosting, payment processing, analytics, security, email, support, or marketplace infrastructure.

Where required, KW Studio or its providers may rely on appropriate safeguards for international transfers, such as adequacy decisions, Standard Contractual Clauses, contractual protections, service provider terms, or other legally recognized mechanisms.

22. Data Retention

KW Studio keeps seller data only for as long as reasonably necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law.

Retention periods may depend on:

1. Whether the seller account is active.
2. Whether the seller has listed products.
3. Whether buyers still need access to purchased products.
4. Whether the seller has open support cases.
5. Whether there are disputes, reports, ownership claims, unsafe-file reports, or legal issues.
6. Whether accounting, tax, payment, fraud prevention, or legal recordkeeping obligations apply.
7. Whether the data is needed to protect marketplace integrity.
8. Whether the data is needed to prevent repeat abuse or ban evasion.
9. Whether applicable marketplace, consumer protection, trader traceability, tax, or seller reporting rules require retention.

22.1 Seller Account Data

Seller account data may be retained while the seller account exists and for a reasonable period afterward.

If a seller account is rejected, closed, suspended, or terminated, certain records may be retained where needed for fraud prevention, seller review history, legal claims, repeat abuse prevention, marketplace safety, or compliance.

22.2 Public Seller Profile Data

Public seller profile data may remain visible while seller products remain published, while the seller account remains active, or while buyer access and product support remain relevant.

If a seller is removed, suspended, or terminated, some public information may be removed, restricted, or retained internally depending on the circumstances.

22.3 Product, Order, and Buyer Access Records

Product, order, payout, refund, chargeback, delivery, support, and buyer access records may be retained where needed to support past buyers, maintain purchase records, preserve product access, handle refunds, resolve disputes, comply with accounting or tax obligations, support seller reporting, and defend legal claims.

22.4 Seller Verification, KYB, and Trader Traceability Records

Seller verification, KYB, business status, trader status, freelancer status, ownership proof, and traceability records may be retained for as long as necessary to comply with legal obligations, operate the marketplace, verify seller legitimacy, protect buyers, handle disputes, prevent fraud, defend legal claims, and comply with marketplace safety requirements.

Where specific marketplace trader traceability rules apply, certain trader traceability information may be stored securely for the legally required period after the end of the contractual relationship with the seller, unless a longer retention period is required or permitted for tax, accounting, legal claims, fraud prevention, payment disputes, or other lawful purposes.

22.5 Legal, Report, and Moderation Records

DMCA notices, copyright claims, product reports, unsafe-file reports, ownership disputes, moderation records, enforcement decisions, seller warnings, and legal communications may be retained for as long as necessary to resolve the issue, prevent repeated abuse, document marketplace decisions, preserve evidence, defend legal claims, or comply with legal obligations.

22.6 Cookie Consent and Analytics Data

Cookie consent records, analytics records, dashboard session information, and technical logs may be retained according to the settings of the relevant analytics, cookie, security, or consent provider and applicable law.

23. Seller Data Rights

Depending on your location and applicable law, you may have rights regarding your personal data, including the right to:

1. Request access to your personal data.
2. Request correction of inaccurate personal data.
3. Request deletion of certain personal data.
4. Request restriction of processing.
5. Object to certain processing.
6. Request data portability where applicable.
7. Withdraw consent where processing is based on consent.
8. Lodge a complaint with a data protection authority.

These rights are not absolute.

KW Studio may need to retain certain information for legal obligations, accounting records, tax records, fraud prevention, dispute handling, product access, marketplace integrity, legal claims, buyer protection, seller enforcement, seller verification, payment processor requirements, or compliance with marketplace rules.

To make a privacy request, contact:

legal@kwstudio.org

KW Studio may need to verify your identity before responding to a privacy request.

KW Studio will respond to valid privacy requests within the timeframe required by applicable law.

24. Finnish Data Protection Authority

If you are located in Finland or the European Union and believe your data protection rights have been violated, you may have the right to lodge a complaint with your local data protection authority.

In Finland, the supervisory authority is the Office of the Data Protection Ombudsman.

You may also contact KW Studio first at:

legal@kwstudio.org

25. Account Deletion and Seller Removal

Sellers may request account deletion or removal from the marketplace by contacting KW Studio.

However, account deletion may not immediately delete all related data.

KW Studio may retain certain seller records where needed to:

1. Keep buyer access records.
2. Handle refunds, chargebacks, or disputes.
3. Preserve legal, copyright, DMCA, or unsafe-file records.
4. Maintain accounting and tax records.
5. Support platform reporting obligations where applicable.
6. Investigate fraud, abuse, or marketplace rule violations.
7. Enforce marketplace terms.
8. Protect buyers, sellers, rights holders, and marketplace integrity.
9. Prevent ban evasion or repeat abuse.
10. Comply with legal, payment, or marketplace obligations.

If seller products have been sold, downloaded, reported, reviewed, or involved in support cases, KW Studio may need to preserve some product, order, licence, support, moderation, or dispute records even after seller account closure.

26. Data Security

KW Studio uses reasonable technical and organizational measures to protect seller data.

These may include:

1. Access controls.
2. Account review.
3. Dashboard restrictions.
4. Logging.
5. Security checks.
6. Seller verification.
7. Manual product review.
8. Abuse detection.
9. Limiting access to seller data to people who need it for marketplace operations.
10. Support and legal escalation procedures.

No online service can guarantee perfect security.

Sellers are responsible for keeping their dashboard login credentials, email accounts, Payhip accounts, payment accounts, Roblox accounts, Discord accounts, and other connected accounts secure.

Sellers should notify KW Studio immediately if they suspect unauthorized access, account compromise, leaked credentials, or misuse of seller data.

27. Data Breach Handling

If KW Studio becomes aware of a personal data breach affecting seller data, KW Studio may investigate the issue, take steps to limit harm, preserve relevant records, contact affected service providers, and notify affected sellers or authorities where required by applicable law.

Sellers should contact KW Studio at legal@kwstudio.org if they believe seller data, buyer data, account data, payout data, product proof, support data, or dashboard data has been exposed, misused, accessed without authorization, or sent to the wrong party.

28. Automated Tools and Human Review

KW Studio may use automated or semi-automated tools to help detect spam, fraud, bot traffic, suspicious seller applications, duplicate submissions, unsafe files, suspicious orders, suspicious login activity, chargeback risk, scraping, ban evasion, or marketplace misuse.

KW Studio does not intend to make solely automated decisions that produce legal effects or similarly significant effects without appropriate human review where required by law.

Seller approvals, seller rejections, product moderation, product removals, payout-related restrictions, refund reviews, legal report reviews, ownership disputes, and seller enforcement decisions may involve human review.

29. Children and Seller Accounts

KW Studio seller accounts are intended only for sellers who are at least 18 years old.

If KW Studio discovers that a seller account is controlled by a person under 18, KW Studio may restrict, suspend, or remove seller access, request an adult responsible representative, or take other action where appropriate.

30. Seller Responsibility for Third-Party Personal Data

Sellers must not upload or submit unnecessary personal data about other people through product files, screenshots, support messages, product descriptions, ownership proof, profile fields, documentation, product media, or product files.

If a seller submits third-party personal data, the seller must ensure they have a lawful basis or permission to do so.

Sellers are responsible for ensuring their uploaded products, product files, product descriptions, support messages, profile fields, ownership materials, and public links do not violate privacy rights, copyright rights, platform rules, or applicable laws.

31. Buyer Data and Seller Responsibilities

Sellers may receive limited buyer, order, or contact information through Payhip, product support, KW Studio communication, marketplace tools, or seller contact routes.

Sellers may use buyer data only for:

1. Order fulfillment.
2. Product support.
3. Legal compliance.
4. Resolving product-specific issues.
5. Marketplace-related communication.
6. Responding to KW Studio moderation, refund, or legal requests.

Sellers must not:

1. Sell buyer data.
2. Share buyer data publicly.
3. Use buyer data for unrelated marketing.
4. Add buyers to mailing lists without valid consent.
5. Harass buyers.
6. Contact buyers for unrelated promotions.
7. Scrape buyer information.
8. Use buyer information outside the marketplace relationship.
9. Request unnecessary personal data from buyers.
10. Ask buyers for Roblox passwords, payment card numbers, private keys, or unrelated sensitive information.
11. Move buyer support into unsafe or misleading channels.
12. Store buyer data insecurely.
13. Keep buyer data longer than necessary for the lawful purpose.

Sellers must promptly notify KW Studio if they suspect buyer data has been lost, exposed, misused, breached, accessed without authorization, or sent to the wrong party.

Depending on how a seller processes buyer or support data, the seller may have independent data protection responsibilities.

32. Product Files and Hidden Personal Data

Sellers are responsible for ensuring that product files do not contain hidden personal data, private credentials, API keys, private links, internal notes, buyer data, confidential information, or unauthorized third-party personal data.

This includes checking:

1. Roblox Studio files.
2. Scripts.
3. Module scripts.
4. Configuration files.
5. Documentation.
6. Screenshots.
7. Videos.
8. Images.
9. ZIP files.
10. External links.
11. Setup files.
12. Third-party dependency references.

KW Studio may review product files or request proof where necessary, but sellers remain responsible for cleaning and checking their files before submission.

33. Marketing and Seller Communication

KW Studio may contact sellers about:

1. Seller applications.
2. Dashboard access.
3. Product submissions.
4. Product review.
5. Product moderation.
6. Ownership proof.
7. Payout setup.
8. Refunds or chargebacks.
9. Buyer support.
10. Legal reports.
11. Seller policy updates.
12. Marketplace changes.
13. Seller opportunities.
14. Optional promotions, campaigns, boosts, or business opportunities.

Sellers may opt out of optional marketing communications where applicable.

Service-related, legal, security, dashboard, product, refund, moderation, and seller account communications may still be sent where necessary.

34. No Sale of Seller Personal Data

KW Studio does not sell seller personal data to advertisers.

KW Studio may use third-party tools for seller dashboard operation, payment processing, analytics, cookie consent, hosting, support, security, email, legal review, moderation, or marketplace operations. Those tools may process seller data according to their own terms, privacy policies, and data processing roles.

35. Seller Privacy Requests

Seller privacy requests can be sent to:

legal@kwstudio.org

A seller privacy request should include:

1. Your full name.
2. Your seller store name.
3. Your contact email.
4. The type of privacy request.
5. The information or account the request relates to.
6. Any seller dashboard ID, ticket reference, product URL, order reference, payout reference, or report reference if relevant.
7. Enough information for KW Studio to verify the request.

Do not include passwords, payment card numbers, private keys, or unnecessary sensitive information in a privacy request.

KW Studio may refuse, limit, or delay a request where allowed by law, including where identity cannot be verified, the request is manifestly unfounded or excessive, or the requested data must be retained for legal, accounting, fraud prevention, marketplace safety, dispute, seller verification, product access, buyer protection, tax reporting, payment, or legal claim purposes.

36. Changes to This Seller Privacy Policy

KW Studio may update this Seller Privacy Policy when the dashboard, marketplace structure, seller tools, legal requirements, payment flows, moderation processes, seller verification, KYB requirements, trader status requirements, tax reporting, platform reporting, cookie tools, analytics tools, or data practices change.

The updated version will be posted on the relevant KW Studio website or dashboard page with a new “Last Updated” date.

Continued use of the seller dashboard or seller features after changes may mean that you acknowledge the updated policy where applicable.

Where required by law, KW Studio may provide additional notice or request consent for certain changes.

37. Contact Information

For seller privacy questions, account data requests, legal reports, product reports, unsafe-file reports, ownership disputes, or seller data concerns, contact:

legal@kwstudio.org

For general seller support, seller applications, partnerships, or business communication, contact:

marketing@kwstudio.org

For general buyer or marketplace support, contact:

help@kwstudio.org

Most seller, buyer, refund, cancellation, order, and support tickets can be created through:

https://kwstudio.org/contact

Product reports, copyright notices, DMCA notices, unsafe-file reports, ownership disputes, and counter-notices should be submitted through:

https://kwstudio.org/report-product-kw-studio

Dispute support is available at:

https://kwstudio.org/dispute

Kingdoms Way Studio / KW Studio Digital Asset Marketplace

Business ID / Y-tunnus: 3545373-9

Työpajankatu 17A, 00580 Helsinki, Finland

Website: https://kwstudio.org

Seller dashboard: https://dashboard.kwstudio.org

Phone: +358 44 503 2160

KW Studio is an independent Roblox asset marketplace and is not affiliated with, endorsed by, sponsored by, or operated by Roblox Corporation.